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RFP No. 25-17 Vending Machine Upgrade

This opportunity is being issued by the Parking Authority (the “Authority”), a body corporate and politic created under the laws of the Commonwealth of Pennsylvania in accordance with the Act of June 19, 2001, P.L. 287, No. 22, as amended, known as the “Parking Authority Law”.

The Authority is seeking proposals from highly qualified vending machine service providers to fully replace existing vending machines at multiple Authority locations. The machines to be replaced include units that dispense packaged food, fresh food, and beverages. The new machines will offer modern features, enhanced reliability, improved user experience, and expanded payment capabilities, while meeting current health, safety, and accessibility standards. In addition to traditional vending machine options, the Authority is seeking micro-market vending solutions. The Authority may award multiple contracts as a result of this solicitation.

Prospective Offerors must register using the Offeror Registration Form (control-click to follow link) prior to the mandatory Pre-Proposal meeting.

In order to be considered an eligible Offeror, prospective Offerors are required to attend a mandatory Pre-Proposal Meeting that will be held in the offices of the Authority, 701 Market Street, Suite 5400, Philadelphia, PA 19106 on Thursday, August 21, 2025 at 11:00 AM. Offerors may also attend virtually using the Microsoft Teams meeting information found in the RFP document.

The sole contact at the Authority regarding this RFP is Shannon Stewart, Manager of Contract Administration, email at [email protected].

Important Documents and Links related to the RFP are below:

RFP No. 25-17 Offeror Registration Form – Offerors must register prior to the mandatory Pre-Proposal Meeting.

RFP No. 25-17 Notice to Offerors – Contains important dates and information pertaining to the RFP.

RFP No. 25-17 Vending Machine Upgrade – RFP Document

RFP No. 25-17 Proposal Form – Word Version of the Proposal Form 

RFP No. 25-17 Question Submission Form – Eligible Offerors must submit all questions and clarification of instructions using this form. The link will be activated immediately following the Pre-Proposal meeting.

RFP No. 25-17 Proposal Decline Form – Please complete the Proposal Decline if you registered using the Offeror Registration Form above but have decided not to submit a proposal.

RFP No. 25-17 Pre-Proposal Sign-In Sheet

RFP No. 25-17 Addendum #1 – 8.29.25

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Upcoming – RFP No. 25-25 Maintenance and Repair Services for Hydraulic Lifts and Snowplows

The Philadelphia Parking Authority (“Authority”) intends to release a Request for Proposals for repair and maintenance services for hydraulic lifts, hoses, snowplows, salt spreaders, and emergency repairs.

The notification will be sent to the email address you provide on the registration form below.

At this time, there is no estimated date of release for this solicitation.

RFP No. 25-25 Offeror Registration Form

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RFP No. 25-20 Vehicle Glass and Windshield Replacement Services

This opportunity is being issued by the Parking Authority (the “Authority”), a body corporate and politic created under the laws of the Commonwealth of Pennsylvania in accordance with the Act of June 19, 2001, P.L. 287, No. 22, as amended, known as the “Parking Authority Law”.

The Authority is seeking proposals from professional vehicle glass providers capable of performing windshield and window replacement services for its diverse fleet of vehicles on an as-needed, non-exclusive basis. . The Authority intends to award multiple contracts as a result of this solicitation.

Prospective Offerors must register using the Offeror Registration Form (control-click to follow link) prior to the mandatory Pre-Proposal meeting.

In order to be considered an eligible Offeror, prospective Offerors are required to attend a mandatory Pre-Proposal Meeting that will be held in the offices of the Authority, 701 Market Street, Suite 5400, Philadelphia, PA 19106 on Tuesday, July 22, 2025 at 11:00 AM. Offerors may also attend virtually using the Microsoft Teams meeting information found in the RFP document.

The sole contact at the Authority regarding this RFP is Shannon Stewart, Manager of Contract Administration, email at [email protected].

Important Documents and Links related to the RFP are below:

RFP No. 25-20 Offeror Registration Form – Offerors must register prior to the mandatory Pre-Proposal Meeting.

RFP No. 25-20 Notice to Offerors – Contains important dates and information pertaining to the RFP.

RFP No. 25-20 Vehicle Glass and Windshield Replacement Services – RFP Document

RFP No. 25-20 Proposal Form – Word Version of the Proposal Form 

RFP No. 25-20 Question Submission Form – Eligible Offerors must submit all questions and clarification of instructions using this form. The link will be activated immediately following the Pre-Proposal meeting.

RFP No. 25-20 Proposal Decline Form – Please complete the Proposal Decline if you registered using the Offeror Registration Form above but have decided not to submit a proposal.

RFP No. 25-20 Pre-Proposal Sign-In Sheet

RFP No. 25-20 Addendum #1 – 8.1.25

RFP No. 25-20 Addendum #2 – 8.5.25

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Bid No. 25-23 Old City Garage Cosmetic Restoration – Mechanical Rebid

This opportunity is being issued by the Parking Authority (the “Authority”), a body corporate and politic created under the laws of the Commonwealth of Pennsylvania in accordance with the Act of June 19, 2001, P.L. 287, No. 22, as amended, known as the “Parking Authority Law”.

The Authority is seeking a qualified mechanical contractor to replace the heating units located in the elevator lobby of the Autopark at Old City Garage. This is part of the larger scale Bid No. 25-15 Old City Garage Cosmetic Restoration program that includes additional upgrades to the elevator lobby of the Autopark at Old City Garage.

Prospective Bidders must register using the Bidder Registration Form (control-click to follow link). Upon registration, the bid documents will be sent via email to the email address provided on the Registration Form within 24 hours.

Prospective Bidders are required to attend a mandatory, in-person Pre-Bid Meeting that will be held in the elevator lobby at the Autopark at Old City Garage located at 125 South 2nd Street, Philadelphia, PA 19106 Wednesday, July 9, 2025 at 11:00 AM.

Attendance will be taken at the site and is required to be considered an eligible Bidder.

The sole contact at the Authority is Shannon Stewart, Manager of Contract Administration, email at [email protected].

Bid No. 25-23 Bidder Registration Form

Bid No. 25-23 Notice to Bidders
Bid No. 25-23 Question Submission Form

Bid No. 25-23 Bid Decline Form

Bid No. 25-23 Pre-Bid Sign-In Sheet

Bid No. 25-23 Addendum #1 – 7.25.25

Bid No. 25-23 Tabulation – Website

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Bid No. 25-16 Independence Mall Selective Repair and Renovations

This opportunity is being issued by the Parking Authority (the “Authority”), a body corporate and politic created under the laws of the Commonwealth of Pennsylvania in accordance with the Act of June 19, 2001, P.L. 287, No. 22, as amended, known as the “Parking Authority Law”.

The Authority is seeking bids to perform a selective repair program at the Independence Mall Garage in preparation for the multiple events and celebrations occurring in 2026. This program includes the replacement of the 5th Street Elevator, replacement of the parking deck lighting, repair of the waterproofing membrane at the helix and the 5th Street Stairwell, a renovation of the living wall sprinkler system, the installation of a native, heartier species of plants to improve the year round appearance and reduce the necessary maintenance of the living wall, and minor life safety mitigation work including spall removals on the parking decks.

This is a five-prime opportunity for General Construction, Landscape, Elevator, Electrical and Irrigation.

Prospective Bidders must register using the Bidder Registration Form (control-click to follow link). Upon registration, the bid documents will be sent via email to the email address provided on the Registration Form within 24 hours.

Prospective Bidders are required to attend a mandatory, in-person Pre-Bid Meeting on Thursday, July 10, 2025 at 11:00 AM and will be held in the Great Room at the Independence Mall Garage located at 41 North 6th Street, Philadelphia, PA 19106. Please use the entrance located on the 6th Street side between Arch and Market Streets.

Attendance will be taken at the site and is required to be considered an eligible Bidder.

The sole contact at the Authority is Shannon Stewart, Manager of Contract Administration, email at [email protected].

Bid No. 25-16 Bidder Registration Form

Bid No. 25-16 Notice to Bidders

Bid No. 25-16 Question Submission Form

Bid No. 25-16 Bid Decline Form

Bid No. 25-16 Pre-Bid Sign-In Sheet

Bid No. 25-16 Addendum #1 – 7.24.25

Bid No. 25-16 Addendum #2 – 8.6.25

Bid No. 25-16 Tabulation

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Bid No. 25-22 8th and Ranstead Surface Lot Renovation

This opportunity is being issued by the Parking Authority (the “Authority”), a body corporate and politic created under the laws of the Commonwealth of Pennsylvania in accordance with the Act of June 19, 2001, P.L. 287, No. 22, as amended, known as the “Parking Authority Law”.

The Authority is seeking bids to provide surface lot renovations at the Authority’s 8th and Ranstead Street lot. Site work includes replacement of the existing parking lot and portions of the existing adjacent parking lot at 8th and Ranstead Streets. This is a single prime opportunity for general contractors.

Prospective Bidders must register for this solicitation using the Bidder Registration Form (control-click to follow link), prior to the mandatory Pre-Bid meeting on Wednesday, July 2, 2025. Upon registration, the bid documents will be made available through a link sent to the email address provided on the Bidder Registration Form within 24 business hours of completion.

Prospective Bidders are required to attend a mandatory, in-person Pre-Bid Meeting on Wednesday, July 2, 2025 at 11:00 AM at the Authority Headquarters located at 701 Market Street Suite 5400, Philadelphia, PA 19106.

A mandatory site visit will take place immediately following the Pre-Bid Meeting. Please allow adequate timing to attend the meeting.

 

The sole contact at the Authority is Shannon Stewart, Manager of Contract Administration, email at [email protected].

Bid No. 25-22 Bidder Registration Form

Bid No. 25-22 Notice to Bidders
Bid No. 25-22 Question Submission Form

Bid No. 25-22 Bid Decline Form

Bid No. 25-22 Pre-Bid Sign-In Sheet

Bid No. 25-22 Addendum #1 – 7.14.25 – Due file upload restrictions, Appendix B of this addendum can be found in the OneDrive for this bid.

Bid No. 25-22 Tabulation

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Upcoming – RFP No. 25-24 Automated Financial Reconciliation System

The Philadelphia Parking Authority (“Authority”) intends to release a Request for Proposals to implement a comprehensive, automated financial reconciliation system to replace manual processes with a faster, more accurate and efficient digital solution.

The notification will be sent to the email address you provide in the registration form below.

At this time, there is no estimated release date for this solicitation.

RFP No. 25-24 Offeror Registration Form

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RFP No. 25-06 On-Call Catering Services

This opportunity is being issued by the Parking Authority (the “Authority”), a body corporate and politic created under the laws of the Commonwealth of Pennsylvania in accordance with the Act of June 19, 2001, P.L. 287, No. 22, as amended, known as the “Parking Authority Law”.

The Authority is seeking proposals from professional food service providers capable of providing catering services for at least fifty (50) people on an as-needed basis. The Authority intends to award multiple contracts as a result of this solicitation.

Prospective Offerors must register using the Offeror Registration Form (control-click to follow link) prior to the mandatory Pre-Proposal meeting.

In order to be considered an eligible Offeror, prospective Offerors are required to attend a mandatory Pre-Proposal Meeting that will be held in the offices of the Authority, 701 Market Street, Suite 5400, Philadelphia, PA 19106 on Thursday, May 29, 2025 at 11:00 AM. Offerors may also attend virtually using the Microsoft Teams meeting information found in the RFP document.

The sole contact at the Authority regarding this RFP is Shannon Stewart, Manager of Contract Administration, email at [email protected].

Important Documents and Links related to the RFP are below:

RFP No. 25-06 Offeror Registration Form– Offerors must register prior to the mandatory Pre-Proposal Meeting.

RFP No. 25-06 Notice to Offerors – Contains important dates and information pertaining to the RFP.

RFP No. 25-06 On-Call Catering Services – RFP Document 

RFP No. 25-06 Question Submission Form – Eligible Offerors must submit all questions and clarification of instructions using this form. The link will be activated immediately following the Pre-Proposal meeting.

RFP No. 25-06 Proposal Decline Form – Please complete the Proposal Decline if you registered using the Offeror Registration Form above but have decided not to submit a proposal.

RFP No. 25-06 Pre-Proposal Sign-In Sheet

RFP No. 25-06 Addendum #1 – 6.4.25

RFP No. 25-06 Addendum #2 – 6.12.25

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RFP No. 25-21 Voice Over IP Migration

This opportunity is being issued by the Parking Authority (the “Authority”), a body corporate and politic created under the laws of the Commonwealth of Pennsylvania in accordance with the Act of June 19, 2001, P.L. 287, No. 22, as amended, known as the “Parking Authority Law”.

The Authority is seeking proposals from highly qualified professional voice over IP (“VoIP”) providers to transition the Authority’s current analog phone system to a modern, cost-effective VoIP system.

Prospective Offerors must register using the Offeror Registration Form (control-click to follow link) prior to the mandatory Pre-Proposal meeting.

In order to be considered an eligible Offeror, prospective Offerors are required to attend a mandatory Pre-Proposal Meeting that will be held in the offices of the Authority, 701 Market Street, Suite 5400, Philadelphia, PA 19106 on Thursday, August 28, 2025 at 11:00 AM. Offerors may also attend virtually using the Microsoft Teams meeting information found in the RFP document.

The sole contact at the Authority regarding this RFP is Shannon Stewart, Manager of Contract Administration, email at [email protected].

Important Documents and Links related to the RFP are below:

RFP No. 25-21 Offeror Registration Form – Offerors must register prior to the mandatory Pre-Proposal Meeting.

RFP No. 25-21 Notice to Offerors – Contains important dates and information pertaining to the RFP.

RFP No. 25-21 Voice Over IP Migration – RFP Document

RFP No. 25-21 Proposal Form – Word Version of the Proposal Form 

RFP No. 25-21 Question Submission Form – Eligible Offerors must submit all questions and clarification of instructions using this form. The link will be activated immediately following the Pre-Proposal meeting.

RFP No. 25-21 Proposal Decline Form – Please complete the Proposal Decline if you registered using the Offeror Registration Form above but have decided not to submit a proposal.

RFP No. 25-21 Pre-proposal Sign-In Sheet

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Upcoming – RFP No. 25-19 Maintenance, Repair and Replacement Services for Garage Doors

The Philadelphia Parking Authority (“Authority”) intends to release a Request for Proposals to provide routine maintenance, repair and/or replacement services for garage doors.

The notification will be sent to the email address you provide on the registration form below.

At this time, there is no estimated date of release for this solicitation.

RFP No. 25-19 Offeror Registration Form

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